THE COLLEGE STUDENTS UNION

(For Degree Students only)
The following office bearers of the College Union shall form the Executive Committee.
a. President
b. Vice-President
c. General Secretary
d. Asst. General Secretary
a One class Representative from each year (Arts, Science, Commerce)
f. The Principal shall appoint an Adviser and such other Associate Advisers from among the members of the teaching staff.

FUNCTIONS
The functions of the Executive Body shall be :
1. To prepare the Budget of the College Union for the session.
2. To take up other activities as decided by the Executive Body and approved of by the Principal.
3. To organise debates/symposia and other cultural activities in the interest of the College.
4. To organise discussion on academic, national and international topics.
5. To approve all accounts maintained by the Secretary.

MEETING
1. An ordinary meeting of the Executive Body may be called by the General Secretary in consultation with the President, and the Adviser. Notice of such meetings, with date, time, place, and agenda shall be given to the members at least two days prior to the meeting.
2. An extraordinary meeting of the Executive Body may be convened at any time by the Principal,
3. A meeting of the Executive body shall be presided over by the President or in his absence by the Principal.
4. No meeting of the Executive Body can be conducted without the presence of the Adviser.
5. Fifty percent of the members of the Executive Body shall constitute the quorum.
6. The minutes of all the meetings shall be maintained by the Secretary and a copy of the same shall be communicated by the Secretary to the Principal through the Adviser within two days of each meeting.
7. The Annual Function shall be presided over by the President. The agenda of the Annual Function shall be prepared in consultation with the Adviser and approved by the Principal.

FUNCTIONS OF THE OFFICE BEARERS
PRESIDENT
1. The President shall preside over all ordinary meetings and the Annual Function; of the Union.
2. The President shall conduct himself as the spokesman of the members of the Union in consultation with the Adviser. Student members of the Executive Body shall try to maintain order and amity among the students.
VICE-PRESIDENT
The Vice-president shall assist the President and in his absence perform all his functions.
GENERAL SECRETARY
1. The General Secretary shall in consultation with the President and the Advisor give notice of all ordinary meetings of the Executive Body at least two days prior to such meetings and record the minutes, a copy of which he shall submit to the Advisor within two days.
2. He shall collect the subjects for debate/symposia from staff members and prepare a list of eminent personalities to be invited to'the College Union functions in consultation with the president and the Adviser and obtain a final approval of the Principal.
3. He shall be in charge of all accounts and expenditure. No expenditure shall be incurred without the approval of the Advisor. The Vouchers of all expenditure as per the budget shall be countersigned both by the Adviser and the Secretary and be submitted to the office.
ASST GENERAL SECRETARY
The Asst. General Secretary shall assist the General Secretary in discharge of his duties and in his absence shall perform all his functions.

Accounts and Expenditure of the Union/Societies Association Soon after the oath of office is taken by the office bearers of the Union, a budget committee meeting shall be held under the presidentship of the Union Advisor, Asst. Adviser. The Accounts Bursar is special invitee to this meeting.

The budget amount shall be limited to the total collection from the students on account of Union fees minus 10% deduction. The final budget shall be submitted to the Principal for his approval.

The General Secretary of the College Union shall keep the accounts of expenditure and time to time monitor the progress of expenditure and intimate the same to the Principal through the Adviser. Under no circumstances the expenditure shall exceed the budget amount.

All vouchers duly countersigned by the Adviser/Asst. Adviser shall be submitted to the office for finalising the accounts by the Secretary failing which he/she may not be allowed to fill up the form for the examinations or his/her Admit Card or C.L.C. shall be withheld, as the case maybe.

This provision also applies to other societies and associations.

OATH OF OFFICE
After the declaration of final election results by the Principal. a suitable date and time shall be fixed to administer the Oath of Office to the office bearers of the Students' Union. The Oath will be administered by the Advisor or the Asst. Adviser in the absence of the Advisor.

VACANCIES IN OFFICES
1. An office bearer shall cease to hold the office if (a) he leaves the College by taking T.C. from the the College, (b) voluntarily resigns in writing addressed to the Principal, (c) he/she is removed from the office by order of the Principal on the ground of improper discharge of duties which is detrimental to the interest of the college.
2. When the President and the Secretary cease to function, the Vice President and Asst. Secretary shall function as the acting President and Acting Secretary till they are not debarred on the said reason.
3. If vacancy occurs in any office due to the reasons stated above, the Principal may nominate a bonafide student to fill up the post, Similarly, if any office is not contested, Principal may fill up those offices by nominations.
4. All office bearers shall cease to hold their respective offices after the last date of the timeframe stipulated by the Govt./college for holding annual functions applicable to the concerned academic session.

DRAMATICASSOCIATION/DRAMASOCIETY ETY (Applicable to +2 and Degree Classes separately)
1. There shall be Dramatic Association / Drama Society for the students to conduct.
i. Inter-class One-Act Play competition.
ii. Competitions like debate, quiz etc.
iii. Music Competitons
2. The overall management of the DramaticAssociation / Drama Society rests in a management committee which shall consist of.
i. Principal-Ex-Officio President
ii. One Vice-President to be nominated by the Principal from among the members of the staff.
iii. A Secretary shall be elected from +3 Students and an Assistant Secretary shall be elected from +3 1st yr. & 2nd yr. Students. Similarly a Secretary shall be elected from +2 Students and an Assistant Secretary shall be elected from 1st Year +2 Students.
iv. One boy (to be nominated) Class Representative from each class.
v. Two Girl representatives to be nominated by the Principal.
3. All the meetings of the Dramatic Association/Drama Society shall be presided over by the Vice-President.
4. The Secretaries (of+2 and Degree, respectively) shall maintain the accounts of the Dramatic Association/ Drama Society.
5. No expenditure shall be incurred without the prior approval of the Vice-President.
6. All expenditures incurred as per the budget shall be deemed finally approved after it is countersigned by the Vice-President . Fifty percent of the Members of the Executive shall constitute the quorum.;
7. The Asst. General Secretary shall assist the Secretary in the discharge of all his duties and shall discharge all the functions of the Secretary in his absence.